Privacy Policy

 

THE FRAGRANCE RESET RETREAT 2027

PRIVACY POLICY

Effective Date: November 2, 2026

EmpowHer Ministries, a program of Kingdom Fellowship Ministries (“EmpowHer,” “we,” “our,” or “us”), respects your privacy and is committed to handling the personal information you provide responsibly.

This Privacy Policy explains how information may be collected, used, stored, and shared when you visit our website, register for The Fragrance Reset Retreat 2027, communicate with us, or participate in retreat-related activities.

By using our website or submitting information through a registration form, you acknowledge the practices described in this Privacy Policy.

1. INFORMATION WE MAY COLLECT

When you register for The Fragrance Reset Retreat or interact with EmpowHer Ministries, we may collect information such as:

  • Full name

  • Preferred name

  • Email address

  • Mobile phone number

  • City and state

  • Emergency contact information

  • T-shirt size

  • Food allergies or dietary restrictions

  • Accessibility or accommodation information

  • Roommate requests

  • Retreat payment status

  • Payment-plan selection

  • 1:1 session interest

  • Responses to retreat registration questions

  • Information you voluntarily provide regarding your retreat experience or expectations

  • Communication preferences

  • Photography and video preferences

We encourage attendees to provide only the information reasonably necessary for retreat planning, participation, safety, and communication.

2. PAYMENT INFORMATION

Payments may be processed through third-party payment processors or website platforms, including services integrated with Squarespace.

EmpowHer Ministries generally does not directly receive or store your complete credit card or debit card number.

Payment processors may collect financial information necessary to complete your transaction according to their own privacy and security practices.

We may receive information related to your transaction, such as:

  • Name

  • Payment amount

  • Payment status

  • Transaction date

  • Payment-plan status

  • Order or transaction identification information

3. HOW WE USE YOUR INFORMATION

Information collected may be used to:

  • Process retreat registrations

  • Confirm payments

  • Manage payment plans

  • Communicate important retreat information

  • Prepare accommodations and room assignments

  • Plan meals and address reported dietary needs

  • Prepare retreat T-shirts, materials, bags, and keepsakes

  • Manage emergency information

  • Coordinate accessibility needs

  • Manage interest in limited 1:1 sessions

  • Send scheduling information for available 1:1 appointments

  • Prepare retreat programming

  • Communicate schedule changes or important updates

  • Respond to questions or requests

  • Maintain retreat and ministry records

  • Improve future EmpowHer experiences and events

Information voluntarily shared about what you are believing God to do during the retreat may also help the EmpowHer team prayerfully prepare for the women attending.

You are not required to disclose deeply personal information in order to register unless the information is reasonably necessary for safety, accommodations, or retreat administration.

4. EMAIL COMMUNICATIONS

By registering for the retreat, you agree to receive transactional and retreat-related email communications necessary to administer your registration.

These communications may include:

  • Registration confirmation

  • Payment reminders

  • Payment-plan information

  • Retreat preparation information

  • Packing information

  • Arrival instructions

  • Schedule information

  • 1:1 scheduling opportunities

  • Important retreat updates

  • Post-retreat communications directly related to your participation

Marketing or promotional emails may provide an unsubscribe option when applicable.

Unsubscribing from promotional emails may not prevent you from receiving necessary transactional communications related to an active retreat registration.

5. TEXT MESSAGE COMMUNICATIONS

If you provide your mobile number and consent to receive text messages, EmpowHer Ministries may send retreat-related SMS communications.

Messages may include:

  • Registration updates

  • Payment reminders

  • Schedule information

  • Arrival instructions

  • Retreat reminders

  • 1:1 scheduling notifications

  • Important retreat announcements

Message and data rates may apply depending on your mobile carrier and plan.

Consent to receive promotional text messages is not required as a condition of purchasing or registering for the retreat unless the communication is necessary to administer the registration.

You may opt out of promotional SMS communications by following the instructions provided in the message, such as replying STOP when available.

Mobile information and SMS consent will not be sold or shared with third parties for their independent marketing purposes.

6. EMERGENCY CONTACT INFORMATION

Emergency contact information is collected for safety purposes.

We may use this information if we reasonably believe it is necessary to:

  • Address an emergency

  • Contact someone on your behalf

  • Assist emergency personnel

  • Respond to a serious health or safety concern

Emergency contact information will not be used for marketing purposes.

7. FOOD ALLERGIES, ACCESSIBILITY & OTHER SENSITIVE INFORMATION

Some retreat registration questions may involve information related to:

  • Food allergies

  • Dietary restrictions

  • Mobility or accessibility needs

  • Accommodation requests

This information is collected only to help us prepare for your participation and safety.

When reasonably necessary, relevant information may be shared with retreat team members, food-service providers, property personnel, or others assisting with accommodations.

We ask that you provide only the information necessary for us to reasonably prepare.

8. PRIVATE 1:1 SESSION INFORMATION

Attendees may indicate interest in one of the limited 45-minute 1:1 opportunities offered during the retreat.

Information regarding your session preference may be used to:

  • Determine interest

  • Provide scheduling access

  • Coordinate appointments

  • Prepare the appropriate practitioner or ministry leader

Information personally shared during a 1:1 session will be treated with care and discretion.

However, confidentiality may have limitations when disclosure is reasonably necessary to address an immediate safety concern, suspected abuse where reporting may be required, or another situation requiring action under applicable law.

9. PHOTOGRAPHY & VIDEO

Photography and video may occur during The Fragrance Reset Retreat.

During registration, attendees may be asked to indicate whether they consent to being intentionally photographed or recorded.

EmpowHer Ministries will make reasonable efforts to honor the preferences submitted by attendees.

Images or recordings captured with consent may be used for purposes such as:

  • EmpowHer Ministries communications

  • Website content

  • Social media

  • Ministry promotion

  • Future retreat promotion

  • Event recaps

  • Printed or digital ministry materials

10. HOW WE MAY SHARE INFORMATION

EmpowHer Ministries does not sell attendee personal information.

We may share information only when reasonably necessary with service providers or individuals assisting with retreat operations, such as:

  • Website providers

  • Payment processors

  • Email or SMS platforms

  • Scheduling platforms

  • Retreat team members

  • Food or catering providers

  • Property or lodging providers

  • Technology service providers

  • Professional advisers

  • Emergency personnel when necessary

These parties may receive only the information reasonably necessary to perform their role.

11. WEBSITE TECHNOLOGY, COOKIES & ANALYTICS

Our website may use cookies and similar technologies to operate properly and understand how visitors interact with the website.

Squarespace and other integrated services may collect information such as:

  • Browser type

  • Device information

  • General location information

  • Pages viewed

  • Website interactions

  • Referral source

  • IP address

  • Cookie information

These technologies may be used for website functionality, security, analytics, and performance.

Your browser or device may provide options for controlling certain cookies.

12. THIRD-PARTY SERVICES

Our website or registration process may use or link to third-party services.

Examples may include:

  • Squarespace

  • Payment processors

  • Scheduling services

  • Email platforms

  • SMS providers

  • Social media platforms

These companies operate according to their own privacy policies.

EmpowHer Ministries is not responsible for the privacy practices of third-party websites or services that we do not control.

13. DATA SECURITY

We take reasonable administrative and operational measures to protect personal information entrusted to us.

However, no website, electronic transmission, payment system, or method of data storage can be guaranteed to be completely secure.

You should avoid sending highly sensitive information through ordinary email or website forms unless specifically requested and reasonably necessary.

14. DATA RETENTION

We may retain registration and retreat information for as long as reasonably necessary to:

  • Administer the retreat

  • Maintain ministry and financial records

  • Resolve disputes

  • Fulfill legal, accounting, or administrative obligations

  • Maintain historical event records

  • Support future communications where consent has been provided

Information that is no longer reasonably necessary may be deleted, anonymized, or retained as required for legitimate recordkeeping purposes.

15. YOUR PRIVACY CHOICES

You may contact EmpowHer Ministries to request reasonable assistance regarding personal information you previously submitted, including requests to:

  • Correct inaccurate information

  • Update contact information

  • Change communication preferences

  • Withdraw certain optional permissions

  • Ask how your information is being used

Some information may need to be retained when necessary for an active registration, financial recordkeeping, safety, dispute resolution, or legal obligations.

16. CHILDREN'S INFORMATION

The retreat website and registration process are not intended to knowingly collect personal information from children without appropriate authorization.

If information concerning a minor is needed for a specific EmpowHer program or service, appropriate parental or guardian information and consent may be required.

17. CHANGES TO THIS PRIVACY POLICY

EmpowHer Ministries may update this Privacy Policy periodically to reflect changes in our practices, technology, services, or legal requirements.

The effective date at the top of this policy will reflect the most recent version.

18. CONTACTING EMPOWHER MINISTRIES

Questions or requests regarding this Privacy Policy may be submitted to EmpowHer Ministries through the contact information provided on our website.

EmpowHer Ministries
A Program of Kingdom Fellowship Ministries

YOUR PRIVACY MATTERS TO US

We recognize that women may share personal information as they prepare for The Fragrance Reset Retreat. Our goal is to collect only what is reasonably necessary to serve you, prepare for your experience, communicate with you, and help create a safe and well-organized retreat environment.